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ONLY REPRESENTATIVE SERVICES

Only Representative Services for Chemical Market Access

Regulatory representation and compliance support for non-domestic manufacturers placing chemical substances and products on international markets.

ONLY REPRESENTATIVE SUPPORT

What We Support Across Only Representative Appointments

We support non-domestic manufacturers with regulatory representation, registration coordination and ongoing compliance for chemical substances and products placed on markets requiring a locally established representative.

01 Regulatory Scope & Market Access Assessment

We assess whether an Only Representative appointment is available and appropriate for the relevant market, substance, supply chain and regulatory framework.
  • Review of manufacturer, importer and supply-chain roles
  • Assessment of applicable market-access requirements
  • Identification of substances and products within scope
  • Review of exemptions and special provisions
  • Assessment of existing registrations or notifications
  • Identification of affected importers and downstream customers
  • Definition of the appropriate representation strategy
  • Preparation of a clear regulatory action plan
We support the formal appointment of an Only Representative and the definition of responsibilities between the non-domestic manufacturer, representative and affected importers.
  • Preparation and review of appointment documentation
  • Definition of represented substances and legal entities
  • Clarification of roles and regulatory responsibilities
  • Coordination of importer and customer coverage
  • Review of communication and data-sharing arrangements
  • Documentation of supply-chain relationships
  • Support with appointment changes or replacements
  • Maintenance of relevant representation records
We establish and maintain records showing which substances, importers, customers and supply volumes are covered by the Only Representative appointment.
  • Identification of represented substances
  • Collection of importer and customer information
  • Mapping of supply chains and legal entities
  • Allocation and monitoring of annual tonnage
  • Review of customer coverage and market status
  • Maintenance of importer confirmation records
  • Identification of uncovered or newly added importers
  • Coordination of updates following supply-chain changes
We coordinate the regulatory submissions required for represented substances, including registration strategy, dossier preparation and communication with relevant submission systems.
  • Assessment of registration and notification obligations
  • Coordination of inquiry or pre-registration activities where applicable
  • Support with joint submission and data-access processes
  • Preparation and maintenance of submission information
  • Coordination of IUCLID dossier activities
  • Review of submission status and technical requirements
  • Support with authority correspondence
  • Coordination of registration updates and amendments

REACH Registration Support →

We support the practical coordination of data access, joint submission participation and related regulatory cost arrangements for represented substances.
  • Identification of existing registrants or consortia
  • Coordination with Lead Registrants or submission groups
  • Support with Letter of Access arrangements
  • Review of available data packages
  • Coordination of data-sharing communication
  • Assessment of registrant-specific information needs
  • Tracking of relevant fees and shared costs
  • Documentation of data-access and participation status
We act as a regulatory contact point and support communication between the non-domestic manufacturer, importers, customers and relevant authorities.
  • Communication with affected importers and customers
  • Provision of representation confirmations
  • Support with customer compliance questions
  • Coordination of authority requests and correspondence
  • Collection of information from supply-chain participants
  • Communication of registration or submission status
  • Support during inspections or compliance reviews
  • Maintenance of traceable regulatory correspondence
We monitor information that may affect the represented obligations, including annual tonnage, uses, substance data and changes requiring dossier or registration updates.
  • Annual tonnage tracking
  • Review of represented import volumes
  • Monitoring of new customers and importers
  • Collection and review of use information
  • Identification of tonnage-band changes
  • Monitoring of classification or substance-information changes
  • Coordination of dossier and registration updates
  • Maintenance of ongoing compliance records
IUCLID Dossier Preparation & Support →
We support manufacturers operating across several regulatory markets by coordinating representation, substance information and compliance activities under the applicable national frameworks.
  • Coordination of EU REACH representation
  • Support for UK REACH representation
  • Support for Türkiye KKDIK representation
  • Comparison of market-specific obligations
  • Harmonisation of substance and supply-chain information
  • Coordination of registrations across jurisdictions
  • Management of market-specific deadlines and updates
  • Identification of differences requiring separate regulatory action
RELATED SERVICES

REACH Registration →

Registration strategy, data requirements, joint submission and ongoing REACH compliance support.

IUCLID Dossiers →

Technical dossier preparation, review and maintenance in IUCLID.

CHESAR / CSR →

Chemical safety assessment, exposure evaluation and CSR support.

SDS & CLP →

Classification, labelling and safety data sheet support.

Global Compliance →

Support for UK REACH, KKDIK, K-REACH and other international regulatory requirements.

ADDITIONAL OR SUPPORT

Practical Support for Ongoing OR Compliance

We support the practical management of Only Representative arrangements, including confidentiality, importer coverage and the maintenance of reported tonnage and compliance information.

Commercial Confidentiality

Support with structuring the Only Representative arrangement so that commercially sensitive manufacturer, customer and supply-chain information is disclosed only where required.

Importer & Affiliate Coverage Management

Identification and documentation of the importers, affiliates and customers covered by the Only Representative appointment, including updates when legal entities or supply chains change.

Tonnage Tracking & Compliance Records

Monitoring of reported import volumes and maintenance of compliance records based on the information provided by the manufacturer and covered importers.

ONLY REPRESENTATIVE FAQ

Common Questions About Only Representative Services

Answers to common questions about Only Representative appointments, importer coverage, registration responsibilities, tonnage tracking and ongoing regulatory compliance.

What is an Only Representative?

An Only Representative is a locally established legal entity appointed by a manufacturer, formulator or article producer based outside the relevant market to fulfil defined regulatory obligations on its behalf. The precise role and eligibility requirements depend on the applicable regulatory framework.

Under EU REACH, a manufacturer of substances, formulator of mixtures or producer of articles established outside the European Economic Area may appoint an Only Representative established within the EEA. Comparable representation models exist under UK REACH, Türkiye KKDIK and South Korea K-REACH, while other jurisdictions may require a local agent or authorised representative for specific registration or notification obligations. The eligibility criteria and responsibilities must be assessed separately for each market.

Importers covered by a valid Only Representative appointment may be treated as downstream users for the obligations assumed by the representative. The covered legal entities and supply chains must therefore be identified clearly, as importers outside the appointment may retain their own regulatory obligations.
Coverage is not automatically extended to every customer, importer or affiliated company. The represented manufacturer, relevant substances and covered importing legal entities should be documented clearly, with updates made when customers, affiliates or supply chains change.
The Only Representative should maintain sufficient information on the quantities supplied through the covered importers. Reported volumes are generally assessed for each represented substance and manufacturer so that relevant thresholds, registration requirements and dossier-update needs can be monitored.
An independent Only Representative can act as the regulatory interface and support controlled handling of commercially sensitive manufacturer, customer, supply-chain and volume information. This does not make the manufacturer anonymous to the responsible authority, and information must still be disclosed where legally required.
Yes. A manufacturer may change its appointed Only Representative, but the transition should be planned carefully. Registration ownership, represented substances, importer coverage, historical records and ongoing obligations may need to be transferred or updated to avoid gaps in regulatory coverage.
Not automatically. EU REACH, UK REACH and other national chemical frameworks are separate regulatory systems and generally require a representative established in the relevant jurisdiction. Separate appointments, registrations and compliance records may therefore be necessary for each market.
BEFORE YOU CONTACT US

What Helps Us Assess Your Only Representative Case

A few key details help us understand the relevant market, supply chain and representation requirements and identify the appropriate next steps.

Target Market

EU, Great Britain, Türkiye, South Korea, China or another regulatory market

Company & Product Role

Non-domestic manufacturer, formulator, article producer or other relevant company role

Substance & Product Information

Substance identity, product type, composition and available regulatory information

Importers & Supply Chain

Known importers, affiliates, customers and legal entities to be covered by the arrangement

Current Objective

New appointment, market entry, registration support, change of representative or ongoing compliance management

RELATED INSIGHTS

Only Representative & Market Access Insights

Explore practical guidance on Only Representative appointments, importer coverage, tonnage tracking, registration responsibilities and international market access.

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